Real Estate, Fleet & Asset Management Senior Administrator

SUMMARY

DispatchHealth is seeking a Real Estate, Fleet & Asset Management Senior Administrator to play a critical role by identifying and executing organizational initiatives that help meet both short and long-term business objectives. Key areas of focus for this role will include coordination of existing and new real estate office leases, management of fleet central services and healthcare delivery equipment management. Independently and in collaboration across operations, clinical and product teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Real Estate Support Duties & Responsibilities

• Provide day-to-day administrative support
• Maintain accurate records of all owned and leased properties across the organization
• Maintain real estate databases, dashboards, and reporting tools
• Generate reports on occupancy, vacancies, lease status, and space utilization
• Track critical lease dates (renewals, expirations, rent escalations, notice periods)
• Support lease reviews, renewals, and coordination with legal and finance teams
• Assist in aligning real estate capacity with organizational growth and demand

Fleet Management Duties & Responsibilities

• Coordinate vehicle assignments and ensure proper usage across departments
• Monitor vehicle utilization, mileage, and maintenance
• Monitor registration, insurance, and compliance are current
• Monitor vendor performance and repair costs
• Maintain accurate records for registrations, titles, inspections, and insurance
• Track and manage accidents, claims, and risk mitigation efforts
• Track and manage fleet-related expenses (fuel, maintenance, insurance, leases)
• Identify cost-saving opportunities and improve operational efficiency
• Monitor telematics or GPS tracking to improve efficiency and accountability
• Lead fleet optimization initiatives to reduce costs and improve utilization

Asset Management Duties & Responsibilities

• Develop and improve asset management procedures and workflows
• D...