Finance and Grants Coordinator II

Institute for Black JusticeEmployment OpportunityFinance & Grants Coordinator II (Part-Time)

Location

Tacoma, WA (Hybrid) Compensation: $33.00 to $35.00 per hour Hours: Approximately 20–25 hours per week Schedule: Flexible (One mandatory in-office day each week) Benefits: Part-time position; not eligible for employee benefits. Reports To: Chief Executive Officer and Chief Administrative Officer (or designee)

Position Summary

Institute for Black Justice (IBJ) seeks an experienced Finance & Grants Coordinator to oversee day-to-day financial operations, bookkeeping, payroll administration, grant financial management, and financial reporting. The Coordinator will work closely with IBJ leadership and the organization's external accounting firm, which provides tax preparation, annual financial statements, and technical accounting support.

Essential Duties and Responsibilities

Financial Management

• Manage day-to-day bookkeeping and accounting functions.
• Process accounts payable and accounts receivable.
• Prepare vendor payments and reimbursements.
• Maintain accurate general ledger and financial records.
• Reconcile bank and credit card accounts.
• Monitor organizational cash flow.
• Assist with monthly and annual budget tracking.
• Prepare monthly financial reports for leadership.

Grant Financial Management

• Prepare grant reimbursement requests.
• Monitor grant budgets and expenditures.
• Track restricted funding and grant allocations.
• Prepare and submit grant financial reports and supporting documentation.
• Ensure compliance with grant financial requirements.
• Maintain documentation for grant monitoring and audits.

Payroll Administration

• Process biweekly payroll through Gusto.
• Maintain employee payroll records.
• Process payroll changes, PTO balances, deductions, reimbursements, and benefit-related payroll entries.
• Coordinate payroll reporting and year-end payroll documentation wit...