Document Controller

We are looking for a highly organized, detail-oriented, and dependable Document Controller to join our growing team. As a Document Controller, you will play a vital role in maintaining the integrity, accuracy, and accessibility of company documents and records. You will oversee the complete document lifecycle—from creation and review to approval, distribution, storage, and archiving—ensuring all information is properly managed and compliant with company policies and regulatory requirements.

This position is ideal for someone who enjoys working with data, organizing information, improving processes, and collaborating with multiple departments. If you have excellent organizational skills, strong attention to detail, and experience managing electronic documentation, we'd love to hear from you.

What You'll Do

Manage, organize, and maintain electronic and physical company documents using document management systems.

Review incoming documents for completeness, accuracy, formatting, and compliance with company standards before distribution.

Maintain document version control, revision history, and approval records to ensure only the most current documents are available.

Create, update, and maintain document registers, filing systems, logs, and document tracking databases.

Coordinate document review and approval workflows between departments, managers, clients, vendors, and project teams.

Process document transmittals, correspondence, reports, contracts, drawings, specifications, policies, manuals, and project documentation.

Archive obsolete documents according to company retention policies while ensuring records remain accessible when required.

Ensure confidential and sensitive documents are securely stored and accessed only by authorized personnel.

Monitor document deadlines and follow up with stakeholders to ensure timely approvals and submissions.

Perform routine quality assurance checks...