Director of Finance & Operations

About us

Infant/Child Enrichment Services (ICES) supports children, families and early childhood care providers throughout Tuolumne and Mariposa Counties. Through state-funded programs and community partnerships, we strengthen access to child care resources and family services.

Position Summary

The Director of Finance & Operations is the agency's senior financial leader and a strategic partner to the Executive Director and Board of Directors. This single-incumbent position is accountable for all agency financial activity: accounting, budgeting, forecasting, cash management, payroll, grant and contract finance, internal controls, audit readiness and regulatory compliance.

The role is both strategic and hands-on. The Director leads financial planning and analysis, supervises finance staff, and works directly in the accounting system when needed. The Director operates within approved budgets, policies and delegated authority, and elevates matters requiring Executive Director or Board approval.

Essential Duties and Responsibilities

Duties may include, but are not limited to, the following.

*Financial Leadership and Planning*

• Serve as the agency's primary fiscal leader and advisor to the Executive Director, Board of Directors and leadership team on financial position, risks, opportunities and resource needs.
• Lead the annual budget process; build budgets that reflect program priorities, full costs, realistic revenue assumptions and funding restrictions.
• Maintain rolling forecasts and cash flow projections; recommend reserve, investment and cash management decisions.
• Present financial statements and analysis to the Board and its Finance Committee in clear, plain-language terms.

*Accounting, Close and Reporting*

• Oversee general ledger, accounts payable, accounts receivable and fixed assets.
• Run a consistent monthly and year-end close, including reconciliations and supporting documentation.
• Produce timely, accurate financial statements in accordance with GAAP and nonprofit reporting standards.

*Grants, Contracts and Compliance*

• Track revenue and expenditures by funding source, program and restriction, with supportable cost allocation and indirect cost methods.
• Prepare and submit fiscal claims and reports for state and federal contracts (including California Department of Social Services child care contracts) accurately and on time.
• Ensure compliance with funder terms, Uniform Guidance (2 CFR 200) where applicable, and California nonprofit requirements.
• Maintain records that support funder monitoring and fiscal reviews.

*Internal Controls and Audit*

• Establish and maintain financial policies, procedures and internal controls, including approvals, segregation of duties and system access.
• Serve as primary liaison for the annual independent audit and any Single Audit; prepare schedules and lead corrective action on findings.
• Ensure timely filing of Form 990, Form 199, RRF-1 and other required returns and reports.

*Payroll, Benefits and Operations*

• Oversee payroll and timekeeping accuracy, payroll tax filings and benefits accounting.
• Coordinate with the Executive Director on financial aspects of personnel administration, insurance and vendor contracts.
• Improve finance systems and workflows to reduce errors and administrative burden.

*Staff Leadership*

• Supervise finance staff: set expectations, assign and review work, conduct evaluations, and support training and cross-training.
• Document workflows so the finance function remains resilient during absences and turnover.

Performs other related duties as assigned.

Minimum Qualifications

Any combination of education and experience that provides the required knowledge and abilities. A typical path:

• Bachelor's degree in accounting, finance, business administration or a related field and two (2) years of progressively responsible accounting or financial management experience, OR;
• Five (5) years of progressively responsible accounting or financial management experience.
• Experience managing restricted funds, grants or government contracts, including fiscal reporting.

Knowledge of

• Generally accepted accounting principles (GAAP), nonprofit accounting (FASB ASC 958) and fund accounting.
• Budget development, forecasting, cash management and financial analysis.
• Grant and contract administration, cost allocation and Uniform Guidance (2 CFR 200).
• Internal control principles, audit practices and Single Audit requirements.
• Payroll, payroll tax and benefits accounting.
• Federal, state and local laws governing California nonprofit agencies.
• Principles of supervision, training and performance evaluation.

Ability to

• Analyze complex financial data and explain it clearly to the Board, managers and staff with varying financial expertise.
• Plan, assign, review and evaluate the work of staff.
• Interpret and ensure compliance with funder requirements, laws and regulations.
• Use accounting software and advanced spreadsheet functions to build reports, forecasts and models.
• Evaluate and improve financial processes, policies and systems.
• Exercise sound judgment, discretion with confidential information and high ethical standards.
• Meet recurring deadlines while managing multiple priorities.

Preferred Qualifications

• CPA, CMA or master's degree in accounting, finance or business.
• Supervisory or lead experience.
• Experience with California child care contracts, CDSS or CDE funding, or other state-funded family services.
• Experience leading a nonprofit audit, including a Single Audit.
• Experience implementing or upgrading accounting or payroll systems.

Please apply if you bring the core financial capabilities, even if you don't match every preferred qualification.

Working Conditions and Physical Requirements

• Office environment with hybrid remote work, subject to agency policy and operational needs.
• Travel within Tuolumne and Mariposa Counties, under 25% of work time; a valid California driver's license and insurable driving record, or other means of travel, required.
• Occasional evening or weekend meetings, including Board meetings, and extended hours for month-end, year-end, and audit.
• Sustained computer and screen work; sitting for extended periods; occasionally lifting files and equipment up to 20 pounds.
• Must pass a background check, including fingerprinting (Live Scan) as required for agencies serving children.

Compensation and Benefits

The annual salary range is $77,000–$95,000, based on qualifications and experience. This position is eligible for ICES employee benefits; details are provided during the hiring process.

Equal Opportunity and Accommodation

ICES is an equal opportunity employer. We welcome candidates of all backgrounds, identities, abilities and lived experiences, and evaluate every candidate on job-related qualifications. Reasonable accommodations are available throughout hiring and employment. To request an accessible format or other support, contact the application email; you do not need to disclose a diagnosis.

This job description is not a contract of employment and may be revised at any time. Employment with ICES is at-will.

Pay: $77,000.00 - $95,000.00 per year

Benefits

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education

* Bachelor's (Preferred)

Location

* Sonora, CA 95370 (Preferred)

Work Location: In person