Controller

Company

Permission.io, Inc.

Location

La Jolla, CA 92037

Work arrangement

Primarily in office, with flexibility to work from home on occasion

Reports to

Chief Operating Officer & General Counsel

Employment type

Full-time, exempt W-2 employee, with a 90-day introductory period

About the Role

Permission is an AI platform and technology company combining subscription software with active digital asset operations. We are seeking a highly skilled Controller to own our accounting and financial reporting end-to-end.

In this hands-on role, you will manage all core accounting functions in QuickBooks Online, run month-end closes, reconcile digital asset wallets and exchanges, produce GAAP financial statements, and prepare audit-ready tax packages. You will also oversee secondary HR and payroll administration functions.

What You'll OwnAccounting, Close and Financial Reporting (primary)

• Own the general ledger in QuickBooks Online, including chart of accounts, bank feeds, coding, and journal entries.
• Execute disciplined month-end and year-end closes with complete reconciliations and supporting schedules.
• Produce monthly, quarterly, and annual GAAP financial statements (Balance Sheet, Income Statement, Cash Flows).
• Manage end-to-end AP and AR workflows, subscription revenue, vendor approvals, and collections.
• Deliver executive management reports highlighting cash position, burn rate, runway, and budget-to-actual variances.
• Maintain internal controls, accruals, prepaids, deferred revenue, and fixed asset schedules.

Crypto and Digital Asset Accounting

• Account for all digital asset transactions, including token transfers, conversions, staking, and exchange activity.
• Reconcile wallet, custodian, and exchange balances monthly against general ledger and on-chain records.
• Track cost basis, realized/unrealized gains and losses, and fair value accounting under current crypto GAAP standards.
• Implement and maintain crypto subledger tools integrated with QuickBooks Online.
• Maintain audit-ready documentation for wallet ownership, transaction intent, and valuation sources.

Tax Preparation and Outside Accountant Support

• Prepare comprehensive year-end tax packages and act as main point of contact for external accountants during tax filings, audits, and inquiries.
• Generate digital asset tax schedules, gain/loss reporting, and cost basis support documentation.
• Manage filing of 1099s, sales/use tax, property tax, and state/federal regulatory compliance alongside tax partners.

HR and Payroll Administration (secondary)

• Process semi-monthly payroll, ensuring accurate tax withholdings and benefit deductions.
• Manage employee onboarding/offboarding, benefits administration, I-9 compliance, and personnel records.
• Handle routine employee payroll/benefits inquiries and escalate sensitive HR/legal issues to the COO/GC.

Cross-Functional

• Partner with executive leadership on budgeting, forecasting, cash runway modeling, and strategic planning.
• Support equity administration, financing due diligence, and financial process automation.

What We're Looking For

Required

• Crypto & Digital Asset Expertise: Direct, hands-on experience in crypto accounting, wallet reconciliations, fair value measurements, cost-basis tracking, and token mechanics.
• Accounting Leadership: 8+ years of progressive accounting experience, including 3+ years as Controller or Assistant Controller (ideally as sole/primary finance lead in a fintech or tech startup).
• Software Mastery: Expert command of QuickBooks Online (GL, bank feeds, reconciliations, AP/AR) and crypto subledgers (e.g., Bitwave, Cryptio, TaxBit).
• Technical GAAP & Tax: Proven capability producing full GAAP statements, managing month-end close independently, and preparing tax schedules for outside CPA firms.
• Payroll & HR Ops: Hands-on experience managing ADP payroll processing and core HR onboarding/benefits administration.
• Education & Credentials: Bachelor's degree in Accounting, Finance, or related field.

Preferred

• Active or inactive CPA license.
• Experience with subscription revenue recognition in fintech/SaaS businesses.
• Experience supporting financial audits, IRS inquiries, or state tax reviews.
• QuickBooks ProAdvisor certification.

Compensation and Benefits

Base Salary

Pay commensurate with experience plus equity and token incentive opportunities.

Benefits

Comprehensive health/dental/vision coverage, 401(k), paid time off, and free parking.

Work arrangement

This role is primarily in office in La Jolla. Occasional work from home is available with flexibility.

Introductory period

The role begins with a 90-day introductory period. During that time we review fit, scope, and performance together before confirming the role on an ongoing basis. You are a Permission employee from day one, with payroll and benefits eligibility under our standard plans. Employment is at will during and after the introductory period.

Why Join Permission?

• Direct access to the founders and leadership team, with no layers of hierarchy.
• Full ownership of the finance function from day one, with equity and token incentives that share in the company's growth.
• A rare chance to build accounting for both a subscription business and a digital asset program.
• Room to grow with the company as it scales.

How to Apply

To apply, submit your resume and cover letter detailing your specific experience with crypto accounting and QuickBooks Online to [email protected]. Please include three professional references.

References will be contacted. Incomplete applications will not be considered.

Permission is an equal opportunity employer.

Pay: $120,000.00 - $130,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in La Jolla, CA 92037